Procurement-Related Matters

The Western Cape Government recently launched the Western Cape Provincial Tender Website, which is dedicated to providing businesses with up-to-date and relevant information on open and awarded tenders as well as general advice on how to tender, tips on tendering and links to business support organisations. However, this page contains information that the Department of Economic Development and Tourism has highlighted for your benefit.

• Central Supplier Database

COMPULSORY SUBMISSION OF FORM WCBD 4

The Western Cape Government, as required by the National Treasury's Norms and Standards Unit, has amended its procurement processes for the financial year 2011/2012 and thereafter. In terms of these amendments, bidders must submit additional documentation along with their bid proposals in order for their bids to be considered valid by the department that has issued the tender. This additional documentation includes form SBD 4 - also known as form WCBD 4 - which is a bidder's "Declaration of Interest, Bidder's Past SCM Practices and Independent Bid Determination".

In the case of TradeWorld specifically, all suppliers that quote on TradeWorld must also submit form WCBD 4. Furthermore, before submitting form WCBD 4, suppliers must ensure that the form has been signed by a person who is authorised to sign such form and that the form has been certified by a Commissioner of Oaths.

Moreover, suppliers must submit not only form WCBD 4 but also any other documentation as indicated in the Terms of Reference or tender package they receive.

Suppliers responding to a TradeWorld enquiry must submit all of the prescribed documentation no later than the closing date of the enquiry as no late bids will be accepted. Suppliers responding to a TradeWorld enquiry issued by the Department of Economic Development and Tourism, specifically, must submit their bid documents to any of the following contacts:

Mr D Paulse, dale.paulse@westerncape.gov.za
Mr R Willimas, roger.williams@westerncape.gov.za
Ms L Esterhuizen, lucia.esterhuizen@westerncape.gov.za

 COMPULSORY REGISTRATION ON THE WESTERN CAPE SUPPLIER DATABASE

As of 1 September 2012, the Western Cape Government may no longer do business with suppliers who are not actively registered on the Western Cape Supplier Database. The database provides the following benefits to both suppliers and government:

• Accurate data on current and potential suppliers.
• Valid and up-to-date information on all suppliers.
• Reduced administrative burdens on departments.

Who Must Register on the Western Cape Supplier Database?

• All existing suppliers who are currently not registered on the database.
• All potentially new suppliers who intend doing business with the Western Cape Government but are not yet registered on the database.

What About Existing suppliers Who are Already Registered on the Database?

Existing suppliers who are already registered on the Western Cape Supplier Database must please ensure that they update their business profiles on the database.

How Does Registration Work?

Suppliers who either want to register on the Western Cape Supplier Database for the first time or update their business profiles must fill in the prescribed forms. The forms can be obtained from:

• Quadrem Ariba office
• First floor
  Liesbeek House
  River Park
  Liesbeek Parkway
  Mowbray 7700
  PO Box 1207
  Cape Town
  8000
  Switchboard: 021 680 4600
  Fax: 0861 132 989
• Western Cape Provincial Treasury
  Private Bag X9165
  Cape Town
  8000
  7 Wale Street
  Third Floor
  Room W3-50
  Provincial Legislature Building
  Cape Town

Is the BBBEE Rating Certificate Compulsory for Registration?

No, however it is a requirement for the claiming of preference points.

Should you have any related queries or if you require assistance completing the registration form, please contact Quadrem TradeWorld:

• Western Cape Supplier Database Call Centre
  Tel: 0861 22 5577 or 021 680 4666
  Fax: 021 680 4655
  E-mail: supplierdatabase@quadrem.com
  
  Office Hours:
  Quadrem TradeWorld: Monday to Friday, 08:00 to 17:00


• Treasury Supplier Database Helpdesk
  Mr Kosie Theron
  Tel: 021 483 5650

   

  Mr Ivan Gallant
  Tel: 021 483 6223

   

  Ms Shirley Jacobs
  Tel: 021 483 4675
  Fax: 021 483 3163
  E-mail: Andre.Bastiaanse@westerncape.gov.za
  
  Office Hours:
  Treasury Supplier Database Helpdesk:
  Monday to Friday, 07:30 to 15:00

PROCUREMENT OF R500,001 AND MORE - FORMAL BIDDING

• Bid Proposals Received
• Bid Documents